Festival Location
Holy Trinity Anglican Church, 10037 84 Ave NW, Edmonton (intersection of 101 St. and 84 Ave.)
- Free parking is available on the street or in the church parking lot on the east side of the building.
- The only entrance will be the Garden Door, to the right of the main door, facing 101 St.
Volunteer Position Descriptions – updated Oct 2023
Detailed instructions for each volunteer position are posted below.
A printed copy of these instruction will be available at each position during the festival. You do not need to bring your own copy.
Door/Hallway Monitor Guidelines
You will be situated so you can greet everyone arriving at the church and also monitor the entrances to the performance spaces.
1. Please be punctual with your selected shift since we need someone at the entrance door at all times during the festival. The entrance door must not be left unattended if unlocked.
2. Provide a friendly welcome to all participants, parents and guests.
3. Have programs available at your table.
4. If a student is unsure of their room, you can help them find their name in the program.
5. There are no specific seating plans this year – all rooms provide enough space for guests to maintain social distancing if they choose.
6. Students and guests are welcome to enter the room at anytime EXCEPT if a student is performing or if the clinician is giving their adjudication.
7. Anyone waiting to enter the Upper Hall should move into the back hallway to avoid congestion as others leave the room.
8. Locate the nearest washrooms (very near where you’re sitting) in case anyone asks.
9. Try to be aware of how many students have performed as the sessions are happening.
10. You may leave when your shift is over and the next door monitor has arrived, or at the end of the day once all students/parents/teachers have left. Contact Sylvia to lock as you leave. (text 780-619-1988)
11. If you need to temporarily leave your post, please put out the sign saying you’ll be back soon and then lock the door.
12. In the highly unlikely event that someone enters who shouldn’t be there (this has never happened when someone was monitoring the door) text Bill 780-668-5784 or Brenda 587-920-3385 or Carolyn 587-589-5041.
Serious Security Concerns Text 780-919-9132. (or call and leave a voice message)
Thank you for creating a pleasant and safe space for our festival participants!!
Secretary Guidelines
Please arrive 10 minutes in advance of start time.
Extra supplies are in your room supply bag or CS Bag – kept in church kitchen, upstairs.
1. Check supplies on clinician table – pencils, pens, eraser, cups, tissues, water, snacks, hand sanitizer.
2. Ask clinician to sign all adjudication sheets and certificates.
3. Advise them of any changes to the class… these will be marked in the room secretary’s program.
4. Ask clinician how they would like you to indicate if time is running late during adjudications.
5. Locate folder with extra sheets and certificates if errors occur. (should be in room bag – more in CS Bag)
6. Locate folder with music scores for virtual participants. (either on table or in room bag)
7. Check for one program posted on door. Check off classes as they are completed.
8. Greet participants and check off their names to determine if any are missing.
The program will list which students will be attending virtually. You can greet them online.
9a. Give the welcome speech as follows:
– Welcome the performers, parents, teachers and guests.
– Introduce the clinician and announce where their bio is listed in the program.
9b. Read the following:
“We welcome you to the 30th year of Contemporary Showcase Edmonton! We are delighted you’ve made the effort to explore and support Canadian music! You are welcome to attend any classes during the festival and we would like to encourage you to attend the Young Composers Program final concert on Saturday evening, Nov. 18th, at 8 pm in the Upper Hall to hear music by some of Edmonton’s developing composers.
Contemporary Showcase runs on many volunteer hours, as well as personal and business donations. We sincerely thank everyone who helped make this event happen. Please consider supporting the businesses who have supported this festival.”
Then give the general announcements:
– Students should leave their music with the secretary as they come up to perform.
– If students are playing 2 pieces, they can take a moment between the pieces and then start their 2nd piece when they feel ready.
– Students are welcome to ask for assistance with adjusting the piano bench.
– Please turn cell phones off or silent. No texting or flash photography during performances.
– If recording, please ONLY record the participant you came to support.
– Do NOT record the adjudications.
– Thank the person who may have sponsored this class. (see program)
– Announce the Gala Concert that includes highlight performances from the festival.
The Gala will be held November 24th, 7:00 pm in the Sanctuary of Holy Trinity Anglican Church and will also be livestreamed.
10. Monitor traffic if necessary. Others are welcome to enter between performances but not during performances or during adjudications.
11. Assist clinician with adjudication sheets, certificates and music.
12. Assist students with piano bench/chair if needed.
13. Help keep the class running on time by alerting clinician to remaining time.
14. Give each participant a Contemporary Showcase sticker – either after each one plays or at the end of the adjudications.
15. For Online Students – please collect their adjudication sheets and certificates and put in the Online Students Folder in your room supply bag.
16. After the class, thank the clinician for their input and the audience for their support.
Thank you for helping to make a pleasant and safe space for the students and guests!!
If a problem should arise, consult a committee member (wearing committee tags) or text Brenda 587-920-3385.
The festival board is always looking for new members. If you are interested, please contact Sylvia ivory88@interbaun.com
